Frequently Asked Questions

What do customs consultancy firms do?

The customs consultancy firms playing an important role in fast and accurate import/export and/or transfer of wares subject to international trade from one country to another, are the institutions consisting of licensed customs consultants authorized by the state, forming a very important part of the transport/logistics and foreign trade. The most important duty of these institutions is to represent in the best way their customers whose responsibility they undertake to conduct the customs transactions at the customs offices and linked institutions and associations.

Preparation of the documents necessary for accurate and fast realization of the import, export, transit and other customs transactions of the goods, submission of these to customs administrations and linked institutions and associations, placing the wares under tariff in light of the given information and the information acquired during the inspection, determining, evaluating the requirements, follow up of customs works and transactions, payment of taxes, completion of customs transactions, collection of wares from the customs are among the duties of the institutions.

In summary, the customs consultancy firms are the biggest supporters, solution partners and business partners as if insurances that represent the foreign trade firms in the best way at the customs administrations and linked institutions and associations, sharing their responsibilities regarding the taxes collected in deficit and given monetary fines.

Who is the Customs Consultant?

A customs consultant is a professional with official certificate who meets the conditions like the education and internship, not being sentenced of certain crimes indicated in the Customs Law and being successful at the occupational competence examination, who has the right and privilege to represent the real and legal entities with the special authorization the law has granted, based on a legal power of attorney relationship, at the customs administrations via indirect representation, who acts in his/her own name and in the account of the person he/she represents.

What are the financial and penal responsibilities of the customs consultant?

In accordance with the Customs Law no. 4458 article 229, in case the customs consultancy is a legal entity, in cases where the owners of the signature on the customs declaration or other documents considered as declarations know or should know the condition causing the tax loss, these are jointly accountable against the customs administration together with the legal entity they are linked to. In these case, the legal entity is also jointly responsible together with the person conducting the transaction regarding the taxes collected by and monetary fines given by the customs administration. Also, in the Law article 181 paragraph 2, it is indicated that in indirect representation the liability of the representative is limited by what the representative knows or should in general know due to the occupation that the data used on the declaration are inaccurate.

Thus, both the customs consultant and the customs consultancy company have financial responsibilities against the customs administration.

In accordance with the Law of Misdemeanor, the monetary fines indicated in the Customs Law can also be applied to the customs consultant and the customs consultancy company.

Is there a minimum fee tariff to be applied by the customs consultancy firms for the works and transaction they shall conduct?

In accordance with the Customs Law no. 4458 Temporary article 6 paragraph 10, the Minimum Fee Tariff showing the minimum fees the customs consultants shall collect against the works and transactions they shall conduct and determined annually is implemented by the customs consultants associations after the approval of the Ministry of Commerce if it considered appropriate.

Due to the liberty of contract it is possible to agree on a higher fee/rate considering the properties of the ware subject to declaration, the location of the warehouse subject to contract and similar elements. However, no work can be accepted below the Customs Consultancy Minimum Fee Tariff.

What is the subsequent inspection, who does it, why does it and in what ways is it done?

In accordance with Article 73 of the Customs Law No. 4458, in order to determine the accuracy of the information declared to the customs administration after the delivery of the goods, it is the inspection of the import or export transactions or the commercial documents and data related to the subsequent commercial transactions by the Customs Inspectors in the places where the parties are obliged.

Subsequent control shall be carried out to determine whether the persons (real and legal) meet their obligations under the customs legislation and other relevant legislation. A company which is subject to a later inspection shall be inspected and controlled not only in terms of customs duties, but also in terms of origin transactions, declarations made by tariff and value, any permits, accounting records, origin documents, production processes and compliance with the conditions stipulated by the regimes.

How should foreign trade firms be prepared for final inspection done by Customs inspection units?

As a result of the errors and deficiencies to be revealed in the controls to be performed by the auditors, it is very important for foreign trade companies to carry out preparatory work with an experienced organization specialized in post-control supervision services, which prepares the companies for subsequent inspection, by conducting inspections and inspections beforehand.
Karaca Customs Consultancy, who successfully represents the national and international valuation institutions related to customs and foreign trade in customs offices and other related public institutions and organizations, customs and foreign trade transactions before and after the control of the issues to be observed and complied with the issues offered to customers in the industry, with a high level of experience and know-how.

What should be cared for while selecting customs clearance firm?

The most important factors that foreign trade organizations should pay attention to when choosing Customs Clearance Services and Customs Clearance Company are listed below.

  • Experienced, Expert, Professionals with Proof of Authorization, Accurate Orientation Responsibility, Ethical Principles and Ethical Values, A Reliable Team,
  • A Business Model and System in which Business Information can be maintained without being dependent on individuals, Corporate Information is Produced, Developed and Constructed into Corporate Memory,
  • Boutique Service Concept,
  • Technological Infrastructure,
  • Fast Process Finishing and Problem Solving Ability,
  • Ability to serve in different locations,
  • Providing Service to Large Scale Organizations,
  • Accounting and Finance Department, with Accurate Timing,
  • Having an Internal Audit Department Performing Preliminary Control Audits for Post-Control,
  • Business Owners Care and Protection of Legal Rights.

It should be kept in mind that a wrong procedure by a wrong Customs Brokerage firm to be selected will easily bear the risk of being evaluated within the scope of customs smuggling and penalties and that foreign trade companies will be confronted with compensating costs, penalties, time and prestige losses.